Admissions and Registration Policy

Review Jeel School’s Admissions and Registration Policy, which outlines student selection criteria, the academic and behavioral procedures followed, the targeted age groups, and the required documents to ensure a transparent and well-organized registration process.

First: Introduction and Reference

Governing values for admission:

Fairness and transparency: Admission criteria are applied fairly to all applicants without discrimination.

Integrity and responsibility: The parent/guardian confirms the accuracy of the information provided; any breach is considered a violation and may lead to cancellation of admission.

Safeguarding human dignity: The privacy of the student and their family is respected at all stages of evaluation.

Integration of knowledge and faith: Admission criteria consider both academic and moral aspects.

Second: Target groups and admission age

The school admits students according to the following table:

Notes
Required age at the start of the year
Grade level
Minimum: 4 years old on October 1
4 years old
KG1
Minimum: 5 years old on October 1
5 years old
KG2
Minimum: 6 years old on October 1
6 years old
Grade 1
Certificate of completion of Grade 1 or equivalent
7 years old
Grade 2
Certificate of completion of Grade 2 or equivalent
8 years old
Grade 3
Certificate of completion of Grade 3 or equivalent
9 years old
Grade 4
Certificate of completion of Grade 4 or equivalent
10 years old
Grade 5
Certificate of completion of Grade 5 or equivalent
11 years old
Grade 6
Certificate of completion of Grade 6 or equivalent
12 years old
Grade 7
Certificate of completion of Grade 7 or equivalent
13 years old
Grade 8

Notes	Required age at the start of the year	Grade level
Minimum: 4 years old on October 1	4 years old	KG1
Minimum: 5 years old on October 1	5 years old	KG2
Minimum: 6 years old on October 1	6 years old	Grade 1
Certificate of completion of Grade 1 or equivalent	7 years old	Grade 2
Certificate of completion of Grade 2 or equivalent	8 years old	Grade 3
Certificate of completion of Grade 3 or equivalent	9 years old	Grade 4
Certificate of completion of Grade 4 or equivalent	10 years old	Grade 5
Certificate of completion of Grade 5 or equivalent	11 years old	Grade 6
Certificate of completion of Grade 6 or equivalent	12 years old	Grade 7
Certificate of completion of Grade 7 or equivalent	13 years old	Grade 8

Important note

Age is calculated as of October 1 of each academic year.

Third: Application requirements and required documents

The parent/guardian submits the admission application electronically through the school’s official portal, attaching the following documents:

Required
Required document
Phase
✓
Copy of the student’s ID document (birth certificate / passport / ID card)
All levels
✓
Copy of the parent/guardian’s ID
All levels
✓
Recent personal photo of the student (white background)
All levels
✓
Most recent previous school certificate and grade record (transcript)
Grade 2 and above
✓
Proof of completion of previous grade levels
Grade 2 and above
○
Special medical assessment report (for students with special educational needs)
If applicable
✓
Commitment form to comply with the school’s regulations and internal policies
All levels
✓
Technical requirements acknowledgment (device + stable internet connection)
All levels

Required	Required document	Phase
✓	Copy of the student’s ID document (birth certificate / passport / ID card)	All levels
✓	Copy of the parent/guardian’s ID	All levels
✓	Recent personal photo of the student (white background)	All levels
✓	Most recent previous school certificate and grade record (transcript)	Grade 2 and above
✓	Proof of completion of previous grade levels	Grade 2 and above
○	Special medical assessment report (for students with special educational needs)	If applicable
✓	Commitment form to comply with the school’s regulations and internal policies	All levels
✓	Technical requirements acknowledgment (device + stable internet connection)	All levels

Fourth: Student selection criteria

In alignment with Cognia standards, the admissions process is not limited to receiving students; it is based on intentional selection supported by objective data. Each applicant is evaluated across three areas:

Area 1: Academic assessment

Each applicant undergoes a standardized online placement test conducted through the school platform, which includes (Grade 1 and above):

Arabic language: reading, writing, and comprehension skills according to the grade level.

Mathematics: arithmetic operations and problem-solving skills; the test is conducted to determine the required level with the Head of the Mathematics Department.

The assessment includes a questionnaire to identify the student’s personality (answered by the parent/guardian for students under 10 years old).

Scheduling the admission interview.

English language: the required English level varies based on the student’s age and the level they will study at the school; the test is conducted to determine the required level with the Head of the English Department.

For KG: the test is replaced with a developmental assessment session that measures readiness to learn.

Passing criterion: This test is used to assess students’ overall performance to focus on the most appropriate standards for supporting them across different grades. If the student does not achieve at least 50% on the placement test, they will be moved to a lower level with the parent/guardian’s approval.

Area 2: Admission interview

Interview duration: 15 to 40 minutes depending on the grade level. It is scheduled by the Admissions and Registration Team and conducted exclusively with the Principal or their delegate from the school’s academic team.

Verify the applicant’s identity and application details.

Measure the student’s level of language communication.

Assess readiness for self-directed learning and commitment to remote learning.

Behavioral observation during the interview (focus, response, interaction).

Clarify motivations and expectations for joining the school.

Readiness to comply with the school’s regulations and policies.

Assess the family’s readiness to support the student in an online learning environment.

During the interview, the school is keen to inform the family of its educational approach and its expectations for partnership with the parent/guardian in supporting the student’s journey.

Delivering the student status document as active, which contains the student’s basic information and is considered an official authorization confirming the student’s enrollment in the school’s seats.

A (video) online interview is held with the student and the parent/guardian together, and it aims to:

Area 3: Review of the previous academic record

The Admissions Committee reviews the student’s academic record according to the following criteria (Grade 2 and above):

Academic performance indicators in core subjects (Arabic, English, Mathematics, Science).

Any data on special educational needs that require additional support.

Notes from previous teachers and administration regarding behavior and attendance, if any.

Attendance and regularity indicator at the previous school.

Request a recommendation or report from the previous educational institution.

Weight distribution table:

Minimum passing requirement
Percentage of the total admission score
Area
60% of the area score
40%
Academic assessment (placement test)
Mandatory attendance; the application is suspended in case of unexcused absence.
30%
Admission interview and behavioral assessment
Applies to Grade 2 and above only
30%
Review of the previous academic record
50% or more = full admission / 49% or less = conditional admission
100%
Total

Note: For KG1, KG2, and G1, only the academic and behavioral assessment and the interview are applied with adjusted weights (50% / 50%), as there is no previous academic record.

Fifth: Mechanism for making the admission or rejection decision

The school follows a clear, step-by-step decision pathway that ensures objectivity and fairness:

Responsible party
Action
Step
Admissions Team
Receive the online application and check document completeness.
Step 1
Admissions Team
Notify the parent/guardian within 72 hours whether the file is incomplete or complete.
Step 2
Admissions Team
Review the school documents and policies in full, then pay the registration fees.
Step 3
Academic Team
Conduct the online placement test and behavioral assessment, and schedule an interview for the student.
Step 4
The Principal or their delegate
Conduct the admission interview and record the results.
Step 5
Admissions Committee
Make the decision: admission / conditional admission / rejection.
Step 6
Academic Manager
Pay the admission fees and sign all documents and contracts.
Step 7
Admissions Team
Complete the registration fee requirements, change the student status to active, and provide the basic information.
Step 8

Responsible party	Action	Step
Admissions Team	Receive the online application and check document completeness.	Step 1
Admissions Team	Notify the parent/guardian within 72 hours whether the file is incomplete or complete.	Step 2
Admissions Team	Review the school documents and policies in full, then pay the registration fees.	Step 3
Academic Team	Conduct the online placement test and behavioral assessment, and schedule an interview for the student.	Step 4
The Principal or their delegate	Conduct the admission interview and record the results.	Step 5
Admissions Committee	Make the decision: admission / conditional admission / rejection.	Step 6
Academic Manager	Pay the admission fees and sign all documents and contracts.	Step 7
Admissions Team	Complete the registration fee requirements, change the student status to active, and provide the basic information.	Step 8

Types of admission decisions:

✓ Accepted
Total score of 50 or above; the parent/guardian is invited to complete the registration procedures.
✗ Rejected or conditional admission
Score below 50, or failure to pass the academic test.

Sixth: Right to appeal a rejection decision

The parent/guardian has the right to submit a written appeal against the rejection decision according to the following controls:

The appeal must be submitted within 10 business days from the date of the rejection notification.

A review committee is formed consisting of the Academic Director and two members of the Admissions Team who did not participate in the original decision.

The committee may: uphold the decision, conduct an additional assessment, or reinstate admission with conditions.

The committee’s decision is issued within 7 business days and is final.

Seventh: Official registration procedures

Once the admission decision is issued, the student and their parent/guardian take the following steps to complete official registration:

Pay the prescribed registration fees through the school’s online portal.

Sign the official electronic enrollment contracts, including: the registration contract and commitment to the Code of Conduct, the attendance policy, the commitment undertaking, and the financial, refund, withdrawal, and digital data retention policies.

Receive login details for the e-learning platform within one week of completing payment.

Attend the mandatory online orientation session (parent/guardian with the student) before the first day of school.

Verify that technical requirements are met: device (computer or tablet), camera, headphones, and an internet connection of no less than 10 Mbps.

Eighth: Annual re-registration

An enrolled student’s registration is renewed automatically from one academic year to the next under the following conditions:

The student meets the academic promotion requirements specified in the assessment policy.

Payment of the new academic year’s fees within the scheduled deadlines.

No disciplinary decision is issued that requires suspension of enrollment under the Code of Conduct.

Renew the technical requirements acknowledgment if changes occur in the student’s environment.

Re-registration notifications are sent to the parent/guardian at least 30 days before the end of the academic year through the school’s official channels.

Ninth: Withdrawal and cancellation of admission

Voluntary withdrawal:

The parent/guardian has the right to request the student’s withdrawal at any time by submitting an official written request through the online portal and completing the financial requirements. Requests are processed within 5 business days, financial clearance is verified, and a study completion document for what the student has completed and paid for, or an enrollment termination document, is issued within 10 business days from the date of withdrawal.

Cancellation of admission by the school:

The school has the right to cancel the student’s admission in the following cases:

Proven forgery in the documents submitted at the time of application.

Serious and repeated violation of the institutional controls under the Code of Conduct.

The parent/guardian’s inability to provide the minimum technical requirements after a reasonable grace period of no less than 30 days.

Failure to pay the required financial obligations.

The parent/guardian is notified in writing of the cancellation decision with the reasons stated, and has the right to file a grievance within 10 business days according to the procedure set out in Section Six.

Fees upon withdrawal or cancellation:

The fee refund policy is determined in the school’s approved financial policy, and the parent/guardian is referred to it upon request.

Tenth: Data protection and privacy

The school is committed to protecting applicants’ data according to the following principles:

The data provided in the application is used exclusively for the purposes of evaluating admission and making the decision.

No personal data is shared with external parties without written consent from the parent/guardian.

Data of rejected students is retained for one year, then securely deleted.

The parent/guardian has the right to request a review of their child’s data or correct it at any time.

Minimum passing requirement	Percentage of the total admission score	Area
60% of the area score	40%	Academic assessment (placement test)
Mandatory attendance; the application is suspended in case of unexcused absence.	30%	Admission interview and behavioral assessment
Applies to Grade 2 and above only	30%	Review of the previous academic record
50% or more = full admission / 49% or less = conditional admission	100%	Total

Admissions and Registration Policy​

First: Introduction and Reference ​

Governing values for admission:​